Job Description

Come join Pilot Flying J as an Executive Assistant!

The purpose of this job is to provide comprehensive,professional and proactive administrative support for Pilot Flying J executiveleadership, exercising confidentiality, tact and diplomacy.

Essential Functions

1. Oversee the executive calendar and coordinate avariety of meetings and appointments; serve as a liaison between executive andother managers/ team members

2. Plan, coordinate and assist with prioritization ofexecutive’s daily schedule, ensuring effective use of time management

3. Maintain ongoing communication and work closely withexecutive to meet upcoming commitments and responsibilities

4. Arrange complex, detailed travel plans, itinerariesand agendas, compile meeting documents, and monitor executive’s travelschedule; assist with resolution of logistical issues and meeting time changes

5. Coordinate and plan on- and off-site events, boardmeetings and other company-related functions

6. Support senior leadership team with ad hoc projects;follow through on projects to successful completion under deadline pressures

7. Prepare, edit and distribute complex and confidentialexecutive correspondence including meeting agendas and notes

8. Complete and reconcile expense reports and processinvoices

9. Collaborate with other executive assistants and theChief of Staff on meetings, schedules and presentations as needed

10. Provide administrative support for emergencies duringoff hours, including weekends

11. Model behaviors that support the company’s commonpurpose; ensure guests and team members are supported at the highest level

12. Ensure all activities are in compliance with rules,regulations, policies, and procedures

13. Complete other duties as assigned


* Associate degree in business, officeadministration/management or related field required; bachelor’s degreepreferred

* Minimum three years’ experience supporting executivelevel leadership of a large company required; five years’ experience preferred

* Intermediate Microsoft Office skills required; advancedskills preferred

* Experience working on projects from inception tocompletion

* Experience using electronic calendars to scheduleappointments, meetings, and other functions

* Excellent written, verbal, and listening communicationskills

* Ability to maintain confidentiality and handlesensitive information ethically and responsibly

* Excellent organizational skills with attention todetail and accuracy

* Ability to multi-task and meet deadlines in a fastpaced, dynamic environment

* Ability to collaborate and work as a member of a teamwith tact and diplomacy

* Ability to communicate effectively and professionallywith all levels of the organization

* Ability to take initiative and work independently withminimal supervision

* Ability to analyze and solve problems

20 Greenway Plaza

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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