Job Description

Company Description

Pilot Company is the 10th largest privately held company in North America with more than 28,000 team members. As the industry-leading network of travel centers, we have more than 950 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division is a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.


Founded in 1958, we are proud to be family owned and consider our team members to be part of the family. Our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated fueling people and keeping North America moving.


All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Description

The purpose of this job is to provide administrative support by performing essential clerical and administrative functions for department management.

In this role you will:

  1. Provide administrative support for the team and supervisors as the first point of contact for inquiries
  2. Complete assigned clerical tasks to meet daily, weekly and monthly deadlines
  3. Complete data entry to update and maintain databases; generate reports as needed
  4. Plan and coordinate on- and off-site events for department and team
  5. Arrange conference, meeting and travel reservations for managers
  6. Prepare expense reports
  7. Collaborate with supervisors to resolve administrative challenges and improve processes
  8. Mentor and support members of administrative team as needed
  9. Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals
  10. Compose and distribute meeting notes, routine correspondence and reports
  11. Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)
  • High school diploma or equivalent certificate required; associate or bachelor’s degree preferred
  • Minimum one year’s experience working in an office setting required; three years’ experience preferred
  • Intermediate MS Office skills required
  • Adobe Acrobat skills preferred
  • Strong written and verbal communication skills
  • Ability to handle sensitive and confidential information ethically and responsibly
  • Ability to multitask and meet deadlines in a fast-paced, dynamic environment
  • Strong organizational skills with attention to detail and accuracy
  • Ability to adjust to changing circumstances and priorities
  • Strong internal networking skills
  • Ability to collaborate and work as a member of a team as well as independently
Additional Information
  • Nation-wide Medical Plan/Dental/Vision
  • 401(k) and Flexible Spending Accounts
  • Adoption Assistance
  • Tuition Reimbursement
  • Onsite Gym and PFJFresh Cafeteria
  • Weekly Pay
  • All your information will be kept confidential according to EEO guideline

Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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