Job Description

Fuel your future with Pilot Company as a Construction Coordinator!

The purpose of this job is to provide administrative support for the construction managers during the building and remodeling phase of Travel Centers.   

Essential Functions

  • Create and mail contract information sheet and vendor packets for contractors
  • Generate contracts, letter of bid and purchase orders for construction vendors and contractors
  • Issue design, simple, and standard contracts; issue American Institute of Architect Contract
  • Review invoices with construction manager for payment and approval; process invoices according to payment terms
  • Setup new vendors based on project requirements
  • Maintain records for purchasing and invoicing transactions; maintain change order log and change order review spreadsheet
  • Address questions and resolve billing issues with vendors and contractors
  • Track energy rebates
  • Complete day-to-day administrative tasks including filing, mail distribution, generating reports, and appointment scheduling
  • Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
  • Ensure all activities are in compliance with rules, regulations, policies, and procedures
  • Complete other duties as assigned   


    • High school diploma or equivalent certification required Minimum one year experience in administrative support preferred

    Specialized Knowledge

    • Basic Microsoft Office skills   


      • Ability to multitask and manage multiple projects successfully Strong written and verbal communication skills
      • Effective problem solving and situation analysis skills
      • Strong organizational and follow-through skills Strong attention to detail

        Travel required less than 5% 

         Physical conditions and working requirements include general office work requiring sitting or standing for long periods of time

        5508 Lonas Rd

        Application Instructions

        Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

        Apply Online