Job Description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Shameek Konar, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Job Description


The purpose of this role is to manage Pilot’s grant capture, proposal writing, award and administration activities related to next generation fuels infrastructure projects. Work with consultancies to apply for and administer grants and other incentives, including NEVI grants for EV charging infrastructure. Coordinate between internal and external resources to implement and follow winning strategies for grant requests for proposals.

Essential Functions

  • Perform diligence review and interpret various federal, state or utilities grant RFP and agreements
  • Draft proposal and award-agreement compliance matrix checklists for key requirements and terms and conditions 
  • Engage internal stakeholders (Business Development, Legal, Communications, Operations, Construction, Accounting, Real Estate, Data Governance) to identify, capture and report grant information. Work with external consultants, utilities, and other vendors to conduct work assigned
  • Execute and perform lifecycle grant processes from pre-award to award thru post award auditing activities for all grant agreements
  • Update and transfer data, track deliverables, and interpret Pilot grants database to successfully generate reports with consultants and internal stakeholders
  • Create and maintain grant funding database, library and proposal templates
  • Select, train, develop, and mentor direct reports, to include appraising job performance and conducting performance reviews
  • Support other members of grants team in the performance of their duties
  • Facilitate meetings, create agendas and follow up with action items for internal and external stakeholders
  • Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
  • Ensure all activities are in compliance with rules, regulations, policies, and procedures
  • Complete other duties as assigned
  • Bachelor’s degree in Accounting, Business, Communications, Science, or related field preferred
  • PMP, grants, contracts or related industry certifications required
  • Minimum 5-7 years of work experience in project management, contract and/or grant administration
  • Combinations of specific industry work experience, advanced degrees or certifications strongly preferred

Specialized Knowledge

  • Minimum 5-7 years of industry work experience with transportation, energy, utilities, or construction infrastructure projects highly preferred
  • Demonstrated knowledge of federal, state, municipal and/or utility and energy policies and procedural guidance to include FAR, 2 CFR 200, Circulars, Title 6-Civil Rights, ADA, EEO, Davis Bacon, Labor Laws, Disadvantaged Business Enterprise, Joint Ventures,, state registration requirements
  • Advanced project management expertise to proactively perform grant and contract lifecycle management
  • Strong technical writing skills and the ability to present findings and make recommendations
  • Intermediate Microsoft Office Suite, Salesforce, Smartsheet skills desired


  • Ability to ensure individual accountability and performance standards are implemented
  • Strong organizational skills with attention to detail
  • Ability to communicate and interact effectively with different levels of the organization to negotiate, problem solve, complete projects and influence decision making
  • Skilled at collaborating with and requesting review and deliverables from team members and senior stakeholders
  • Strong analytical and strategic thinking/planning skills
  • Self-motivated with ability to work both independently and within teams to establish and meet deadlines, goals, and objectives
  • Excellent customer service skills
  • Ability to prioritize, multitask and manage multiple projects while successfully demonstrating confidence in a fast-paced and dynamic environment
  • Ability to handle sensitive and confidential information ethically and responsibly
  • Competence in building relationships at all levels of an organization


Travel required less than 15%

Physical Requirements & Working Conditions

  • General office work requiring sitting or standing for long periods of time
  • Able to lift up to 30 lbs.
  • Able to work extended hours as necessary to fulfill job requirements
Additional Information
  • Nation-wide Medical Plan/Dental/Vision
  • 401(k) Flexible Spending Accounts
  • Adoption Assistance
  • Tuition Reimbursement
  • Weekly Pay

  All your information will be kept confidential according to EEO guidelines.


Application Instructions

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