Scheduler, Marine Operations

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.

The purpose of this job is to collaborate with the commercial team and oversee, manage, optimize, and execute marine related operations for PFJ Energy operations.

Essential Functions

• Nominate, schedule, and execute marine shipments of Refined Products and Renewable Fuels
• Collaborate with the credit team using due diligence tools to ensure vessels are vetted in a timely manner with counterparties, terminals and internal checks and balances
• Collaborate with credit and finance groups reviewing counterparty credit confirmation and issuance of payment collaterals
• Oversee product quantity and quality control for all marine shipments and vetting of all shipment documents ensuring accuracy and completion
• Network and build relationships with ship owners, ship brokers, ship charterers, terminals, and inspection companies
• Collaborate with contracts group to review marine contract General Terms and Conditions
• Collaborate with customs brokers to ensure accurate and timely import and export filings
• Enter and manage all marine shipment information into ETRM system
• Review and approve counterparty invoices related to marine shipments
• Model behaviors that support the company’s common purpose; ensure team members are supported at the highest level
• Ensure all activities are in compliance with rules, regulations, policies, and procedures
• Complete other duties as assigned

• Bachelor's degree in supply management, finance, or relevant field experience required
• Minimum 3 years’ experience scheduling and executing marine operations preferred
• Minimum 3 years’ experience in a trading environment handling logistics and transportation preferred

Specialized Knowledge

• Energy Operations lifecycle via various modes of transportation
• Product specifications for Refined Products and Renewable Fuels
• Common Charter Party formats and ability to calculate and/or estimate freight differentials, deviation, and other shipping related costs
• Expert level knowledge of Incoterms 2010 and 2020
• Letter of Credit formats and documentation requirements
• Intermediate Microsoft Office skills required, Advanced preferred

Competencies

• Excellent verbal and written communications and presentation skills
• Ability to prioritize, execute tasks and meet deadlines
• Ability to thrive in a fast-paced culture that expects challenges and debate
• Excellent strategic and problem-solving skills
• Ability to apply critical thinking skills to business problems
• Excellent attention to detail and follow-up skills
• Ability to build relationships at all levels of the organization
• Ability to take initiative, work independently and as part of a team
• Ability to handle sensitive and confidential information ethically and responsibly

Travel

• Travel required less than 30%

Physical Requirements & Working Conditions

• General office work requiring sitting or standing for long periods of time
• Ability to work extended hours when needed to support the business

All your information will be kept confidential according to EEO guidelines.