Job Description

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state or local law.

Job Description

The purpose of this job is to generate, track and execute trade confirmations for various types of physical and financial energy commodity trades including, but not limited to, crude, refine products and NGL's.

Essential Functions

  • Generate, track, and execute trade confirmations for various types of physical and financial energy trades including and not limited to Crude, Refined Products and NGL.
  • Provide initial redline review of various contracts as directed by Confirmations Manager.
  • Resolve discrepancies and inaccuracies in contracts by communicating with Traders, Counterparties and Brokers; escalate issues to Confirmations Manager.
  • Draft waterborne agreements with the direction of Contracts Manager, Compliance, Waterborne Scheduling team, and Trading team
  • Reconcile broker recaps with deal recaps; generate contract exception reports for Confirmations Manager
  • Review inbound confirmation received and reconcile to risk system trade details
  • Adhere to risk control guidelines for trade confirmation process; follow up on Confirmations that are non-compliant with confirmation timelines
  • Collaborate and support the Commercial Credit Team
  • Provide oversight and guidance to level I/II Confirmation Analysts
  • Provide backup to Confirmations Manager, as directed
  • Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
  • Ensure all activities are in compliance with rules, regulations, policies, and procedures
  • Associates or Bachelor’s degree preferred
  • Minimum 5 years’ experience working on oil and gas contracts for a commodity trading group required
  • Minimum of 2 years’ Waterborne experience strongly preferred
  • Intermediate MS Office skills required

Specialized Knowledge

  • Understanding of contract terminology, potential contractual risk, and energy industry contract administration required
  • Experience using RightAngle or other ETRM software preferred
  • Understanding of market and pricing curves
  • Understanding of product terminology general terms of all products and methods of transportation used in industry
  • Understanding of industry standards and conditions


  • Strong organizational and prioritization skills
  • Excellent attention to detail and accuracy
  • Ability work independently and as a member of a team
  • Ability to adjust to changing circumstances and priorities
  • Excellent verbal and written communication skills with ability to draft contract language
  • Strong analytical, problem solving and critical thinking skills
  • Ability to prioritize, execute tasks and meet deadlines in a fast-paced, dynamic environment
  • Ability to resolve issues with a high sense of urgency
  • Ability to handle sensitive and confidential information ethically and responsibly
  • Ability to work independently and as a member of a team
Additional Information

Travel required less than 5%

Physical Requirements & Working Conditions

  • General office work requiring sitting or standing for long periods of time
  • Able to lift 10 lbs.
  • Ability to work outside normal office hours in support of business needs 

All your information will be kept confidential according to EEO guidelines.


Application Instructions

Please click on the link below to apply for this position. A new window will open and direct you to apply at our corporate careers page. We look forward to hearing from you!

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